DATE: July 25, 2008
DEPARTMENT: Human Resources Department
POSITION: Assistant for Human Resources & Administration
The Massachusetts Technology Collaborative (MTC) is fueled by the creative ideas, innovative thinking, and an unparalleled commitment of our employees. We bring together leaders from industry, academia, and government to advance technology-based solutions that lead to economic growth and a cleaner environment in Massachusetts. At MTC you will discover a diverse, talented team of professionals dedicated to stimulating economic activity in communities throughout the Commonwealth.
MTC has an exciting opportunity for an Assistant for Human Resources and Administration. The Assistant for Human Resources & Administration will provide administrative support to the Director of Human Resources and will coordinate a full range of human resources activity and support services. In this highly visible role, the Assistant will work collaboratively with all divisions and staff within the organization.
Responsibilities:
The Assistant for Human Resources & Administration will perform the following task:
- Provide administrative support to the Director of Human Resources to include calendar maintenance, schedule, track expenses, create documents, draft letters, coordinate interviews and oversee logistics for company meetings
- Serve as the primary receptionist for the Kariotis Building
- Greet visitors and direct to the appropriate campus location
- Provide a customer-centered focus and efficient administrative support services to all internal and external customers
- Answer a multi-line telephone system with a high level of professionalism
- Properly process paperwork, invoices, and contracts and provide documentation to the accounting departments
- Provide administrative support including database management and general word processing to administration and finance department
- Participate in mass mailings and other special projects as requested
- Review incoming mail routing to the appropriate recipients
- Prepare outgoing mail and correspondence including e-mail and faxes
- File correspondence and other records; organize and maintain filing systems as requested
- In collaboration with the Director of Human Resources:
- Prepare and post job postings on the internal bulletin boards, electronic boards, and other on-line posting sites.
- Research, recommend and coordinate placement of positions in newspapers, publications and electronic media.
- Maintain and update applicant tracking and candidate interview files throughout the interview/hiring process
- Schedule applicants in the interview process; coordinate new hire orientation schedules
- Respond to candidates via post card, electronic mail and/or personal letter
- Maintain employee personnel files
- Coordinate company sponsored events and activities
- Coordinate catering requests and manage paperwork
- Order office supplies, coffee and related general supplies
- Perform additional duties as may be assigned from time to time
Requirements:
The successful candidate will have a bachelor’s degree in business administration or related field and two or more years of work experience in a professional office environment. The following skills and abilities will be critical to your success:
- Demonstrated professionalism and customer service focus
- Demonstrated ability to take initiative and to follow through on detailed process and activity
- Strong administrative assistant skills; ability to manage calendars and schedule for senior manager
- Proficient PC skills and thorough knowledge of PC applications, e.g., Excel, Word, databases, E-mail and Internet
- Strong interpersonal skills; verbal and written communication skills
- Ability to recognize sensitive material and maintain a high degree of confidentiality
- Demonstrated ability to prioritize tasks and manage multiple priorities effectively
- Demonstrated ability to interact effectively with co-workers, candidates, clients, stakeholders, constituents, executives and members of the Board of Directors
- Ability to operate a multi-line telephone system
- Working knowledge of general office equipment
To Apply: Qualified candidates are encouraged to forward resume and salary requirements via E-mail to employment@masstech.org. You may also fax a resume to 508.898.2275 or mail to Massachusetts Technology Collaborative, 75 North Drive, Westborough, MA 01581-3340, Attn: HRA
Resume review begins August 5, 2008.
Only resumes with salary expectations will be reviewed. No phone calls please.