DATE: July 23, 2008
DEPARTMENT: Renewable Energy Trust
POSITION: Project Administrator
The Renewable Energy Trust (RET) organized as a division of the Massachusetts Technology Collaborative has an exciting opportunity for a Project Administrator. The Project Administrator is an integral part of the RET project teams, assisting with project planning, collection of deliverables, processing of invoices, and provision of technical assistance regarding procurement, contracting and Monitoring & Evaluation (M&E) policies and procedures.
The Project Administrator’s primary responsibility is to help Program Management staff ensure that grantees and outside consultants meet their contractual obligations to MTC. These obligations include adhering to project schedules, producing deliverables in a timely manner, requesting funds within the parameters of the contract, and other contract-specific requirements. The successful Project Administrator accomplishes this by being familiar with assigned initiatives, projects and contracts and by staying up to date on their status. The Project Administrator identifies issues as or before they arise, and resolves issues by working collaboratively with project managers, grantees, consultants, and other parts of the MTC organization as needed. .
RESPONSIBILITIES:
Working collaboratively with program directors, project managers, Finance, Legal, and senior management, the Project Administrator’s responsibilities include the following:
- Operate and maintain the Project Information Management System (PIMS), assisting project teams to monitor their contracts and awards, ensure project/contract integrity, and track results
- Monitor progress and status of projects by Program, Initiative and/or Program Manager
- Track the submission of outcome data and deliverables by grantees, alerting Project Managers to potential problems and directly interacting with grantees, where appropriate, to ensure prompt resolution
- Receive, track and process grantee funding release requests (invoices), sharing potential problems with the Project Managers and working directly with the grantees and Finance, where appropriate, to ensure prompt resolution
- Participate in the procurement and contracting processes to help ensure ease of later administration
- Perform analysis and create reports for Program Directors, Project Managers, senior management, and outside stakeholders
- Organize and maintain manual and electronic project files and documents to ensure compliance with audit requirements
- Proactively identify and suggest changes to existing policies and procedures to streamline internal processes and increase operating efficiency
- Perform administrative duties such as copying, filing, scheduling, and document distribution as part of his/her project administration duties
QUALIFICATIONS:
Our “candidate of choice” will have a bachelor’s degree with at least two years of experience in project administration and / or analytical business operation support. You will have an interest in renewable energy and experience working in the public sector or a familiarity with the grant administration process. Your quantitative, research and analytical skills coupled with your knowledge of accounting, budgets and invoicing will fit well within the Project Administration Office.
Your strong interpersonal skills along with your computer/ spreadsheet experience and ability to independently take the initiative to handle multiple tasks simultaneously while meeting deadlines will be keys to your success.
To Apply: Qualified candidates are encouraged to forward resume and salary requirements via E-mail to employment@masstech.org. You may also fax a resume to 508.898.2275 or mail to Massachusetts Technology Collaborative, 75 North Drive, Westborough, MA 01581-3340, Attn: Project Administrator
Application review begins August 4, 2008
We look forward to review of your resume; resumes with salary expectations in the cover letter will be reviewed. No phone calls please.